Market Management Committee Meeting Minutes 20 December 2012
Minutes of the Market Management Committee Meeting held in the Council Chamber, Town Hall, Bideford, on Thursday 20 December 2012 at 6.02 pm
PRESENT:
North Ward:
Councillor D C Fulford (Chairman)
Councillor Mrs M P Fulford
East Ward
Councillor D Howell
South Ward
Councillor S G Inch (Town Mayor) (Substitute for Councillor Brenton)
Councillor P Pester (Substitute for Councillor Langmead)
Councillor R I Wootton
IN ATTENDANCE:
Mrs H Blackburn (Town Clerk)
Mr R D G Coombes (Market Administrator)
Mrs R Rodgers
2 x Market Traders/Tenants
3 x Members of the Public
091 APOLOGIES FOR ABSENCE
Councillors D G Brenton (North Ward – Illness) and
Councillor Langmead (East Ward - Illness).
092 DECLARATIONS OF INTEREST ON ITEMS ON THE AGENDA
There were no declarations of interest at this time.
093 PUBLIC PARTICIPATION PERIOD
A Member of the Public intimated that Council “Reserves” could be directed towards the
Water Ingress concerns when considering agenda items eight and nine. He then made
reference to a Torridge District Council (TDC) insurance cover (agenda item fifteen).
094 ORDER OF BUSINESS
Proposed by Councillor Fulford, seconded and
RESOLVED: That agenda item eighteen be taken ahead of agenda item four, specifically for
a presentation to be made.
(Vote: For: 6, Against: 0)
095 CONFIDENTIAL ITEMS TO BE TAKEN IN PART II
Proposed by Councillor Howell, seconded and
RESOLVED: That in view of the confidential nature of the business about to be discussed,
it is advisable, in the public interest, that the public be excluded for the remainder of the
meeting; they were instructed to withdraw.
(Vote – For: 6, Against: 0)
096 PART II (Closed Session)
097 TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES
A Mr C Beer, the Tenant of 31 Market Place (Angler’s Heaven) introduced the Members to Mr T Wade
who wished to take on the Tenancy in April 2013. Mr Wade made a presentation, drawing on his experience,
current employment and his plans for taking over Angler’s Heaven. He spoke on his wish to sell air rifles.
On directing Mr Beer and Mr Wade to leave the Chamber the Members discussed the proposition.
Proposed by Councillor Fulford, seconded and
RESOLVED: That Mr Wade be invited to take on the Tenancy of 31 Market Place in April 2013. The Market
Administrator to inspect the Lease regarding the sale of air rifles.
(Vote – For: 6, Against: 0)
Mr Beer and Mr Wade were invited to return to the Chamber and were advised that Mr Wade had been successful
in his application.
098 RETURN TO OPEN SESSION
Proposed by Councillor Howell, seconded and
RESOLVED: That the Meeting return to Open Session.
(Vote – For: 6, Against: 0)
099 MINUTES
The Minutes of the Meeting held on 8 November 2012 were approved and signed as a correct record.
(Vote – For: 6, Against: 0)
100 ACCOUNTS
It was proposed by Councillor Inch, seconded and
RESOLVED: That the list of payments be approved.
(Vote – For: 6, Against: 0)
101 ITEMS BROUGHT FORWARD BY THE CHAIRMAN
No items were brought forward by the Chairman.
102 MARKET ADVISORY COMMITTEE
The Chairman referred Members to the Minutes of the Meeting held on 29 November 2012. The Market Administrator
highlighted those recommendations for the Market Management Committee’s consideration.
025.b. – Lighting – Butcher’s Row. The Members discussed the process that took the Recommendation from the
Advisory Committee to the Management Committee Resolution including the supporting information. It was agreed
that any form of voluntary contribution to any initiative in the future should see funding collected prior to
any committal by the Council.
Proposed by Councillor Howell, seconded and
RESOLVED: That future joint funding initiatives between tenants/traders and the Council should have a robust
agreement in place before committal; Ms Rodgers is not be required to make good the shortfall.
(Vote: – For: 6, Against: 0)
103 BUTCHER’S ROW TENANTS – CLAIMS AGAINST WATER DAMAGE
The Members had been given details of loss through water damage, experienced on Saturday 4 August 2012, by a
third tenant.
Proposed by Councillor Inch, seconded and
RESOLVED: That payments of £158.54 be paid to the respective tenant, as detailed.
(Vote: – For: 6, Against: 0)
104 BUTCHER’S ROW WATER INGRESS
Councillor Pester indicated that he had had first sight of the roof and the continuing problem believing that
the covering was no longer equal to the task. The Members reviewed the three quotations to address the water
ingress issues experienced, especially during heavy downpours.
Proposed by Councillor Wootton, seconded and
RESOLVED: that Mr K W Scott be invited to effect various repairs to the existing roof as detailed in his
report (quotation).
(Vote – For: 6, Against: 0)
105 ‘DRAFT’ BUDGET 2013/2014
The Market Administrator presented the ‘Draft’ Budget for consideration by the
Committee.
Proposed by Councillor Inch, seconded and
RECOMMENDED: that the Draft Market Budget 2013/2014 be supported by the Council. It was noted that any
underspend in the monies allotted to advertising should be ring fenced to support the promotion of the Pannier
Market Complex in 2013/2014.
(Vote: – For: 6, Against: 0)
106 “LIKE TRADERS”
The Market Administrator advised Members that it was understood in the Market Hall that only a maximum of three
traders of the same discipline were able to trade at any one time. This is not the case and it falls upon the
manager to exercise his discretion in matters of Trading Allocations or refusals.
107 LOVE YOUR LOCAL MARKET 2013: 15 – 29 MAY 2013
The Market Administrator referred Members to correspondence previously distributed and spoke on the National
Campaign spearheaded by Nabma and the opportunity to use it as a catalyst locally. He declared that the aim
was to create new interest in the Market Hall, notwithstanding Ms Rodgers Business Opportunities initiative,
involve the youth through schools and job centres. He further announced that new traders trialling for the
fortnight would be offered free stalls for the period, he did indicate that this did not always go down well
with established traders around the Country, though. He believed that the Committee should embrace the
opportunity, fully supporting the Promotion advertising locally and should consider the purchase
of environment friendly “bags for life” entreating customers to “Love your Local (Bideford Pannier) Market”.
Councillor Wootton spoke about the Campaign for Real Ale, Mob Dancers and linking local organisations into a
joint effort. He added that schools could be encouraged to promote a “young apprentice” effort.
Councillor Inch while intimating that he found merit with the idea asked who would run with it given the
current demands on the officers’ time.
Councillor Fulford suggested Wings/Pill Centre – they promoted the “Young” - while Councillor Wootton felt
that the Advisory Committee were working together and could take part. He also believed that Petroc and
Bideford College could be contacted.
Councillor Fulford requested Members give consideration to the topic and that the Item is placed on the
Agenda for the next meeting, to be held on 31 January 2013.
108 NORTH DEVON +
Councillor Howell spoke on the benefits of working with North Devon + and the significant numbers that
could be reached through advertising with them. He also intimated that they could offer help in
advertising (leaflets).
The Market Administrator advised Members that North Devon + had given support to Ms Rodgers’s Business
Opportunities initiative by distributing information via E Mail to 2,000 Business Customers and distributing
a further 1,000 “hard copy” notices (with the current Market Leaflet).
Proposed by Councillor Howell, seconded and
RESOLVED: that the Membership package be renewed for 2013. The Market Administrator invite staff member(s)
to the next Market Management Committee Meeting, to be held on 31 January 2013.
(Vote – For: 6, Against: 0)
109 APPEARANCE OF BUTCHER’S ROW/MARKET PLACE
The Market Administrator advised Members on the poor state of the Blinds outside 23 Market Place and generally
along the Market Shop fronts. He had spoken to Braunds Blinds, who are based in Braunton and had been responsible
for fitting the current blinds. They advised that the “life” should be in the region of ten years and would
cost approximately £450.00 each to replace depending on price/colour and the state of the frame. The Members
felt that quotations should be obtained.
The Market Administrator raised the appearance of Butcher’s Row to Members’ attention. Councillor Howell asked
if there had been a complaint made – there hadn’t – but the Market Officer had sought clarification citing items
placed on the wrought iron gates and other products placed beyond tenants’ immediate outside area. The Market
Administrator did not believe that any Health and Safety issue was being compromised although the effect of some
items was less than aesthetically pleasing.
Proposed by Councillor Inch, seconded and
RESOLVED: that the Tenants of Butcher’s Row should display their goods/items within the limit of their tenancy
agreement. A letter be distributed to all tenants reminding them.
(Vote – For: 6, Against: 0)
110 HOBBYIST INSURANCE
The Market Administrator advised Members of a casual insurance “block” policy that the Market could purchase to
enable “hobbyists” or potential traders to trade, without having to commit to a personal policy in the first instance.
A minimum block of 100 trading days, at £2.50 each, would have to be bought. Certain information would need to
be held i.e. details of the individual/contact, product etc. there would be certain exclusions, limitation on the
number of days per individual and caution exercised over genuine casual applicants.
Members requested the item be placed on the Agenda for the Meeting of 31 January 2013 with further information.
111 MARKET ADMINISTRATOR’S REPORT
The Market Administrator reiterated the effort that Ms Rodgers had put into liaising with stakeholders in promoting
the Business Opportunities project and the help that Mrs Standen had provided in making ready the Leaflets/Notices for
distribution.
Councillor Wootton led the Committee in expressing gratitude to Ms Rodgers for her work.
112 CONFIDENTIAL ITEMS TO BE TAKEN IN PART II
Proposed by Councillor, seconded and
RESOLVED: That in view of the confidential nature of the business about to be discussed, it is advisable, in the
public interest, that the public be excluded for the remainder of the meeting; they were instructed to withdraw.
(Vote – For: 6, Against: 0)
PART II (Closed Session)
113 TERMINATIONS OF LEASES BY TENANTS/APPLICATIONS RECEIVED FOR TENANCIES OF PREMISES
Members were advised that Mr Dunn, Butcher’s Row Tenant Unit 17, had given notice to quit.
Members considered an application received against a review of an earlier presentation for the vacant Unit.
Proposed by Councillor Fulford, seconded and
RESOLVED: That Mr M Dendle be invited to take on the Tenancy of Unit 17.
(Vote – For: 6, Against: 0)
114 UPDATE ON RENT ARREARS
a. The Market Administrator advised that a tenant’s standing order payment for November 2012 had been missed but
that a schedule had been put in place to make good the anomaly.
b. The Members considered correspondence received from the Kenwith Company of Archers requesting a review of
their rental.
Proposed by Councillor Pester, seconded and
RESOLVED: That the rental for a night’s use of the Pannier Market Hall be set at forty pounds effective 1
January 2013 until April 2013.
(Vote – For: 6, Against: 0)
The Chairman, having established that there was no further business to discuss, thanked the Members for their attendance
and the Meeting concluded at 7.45 pm.